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HR

Employee records, requests, HR ownership and the payroll connection.

Role accountabilities

What this role is responsible for.

  • Maintain employee records and process assigned HR requests; pass approved payroll inputs to authorized payroll staff.
  • Work only within assigned company, branch and department scope.
  • Send each record to the next authorized owner; decisions and approvals follow company policy.
Security & data safeguards

What this role can access—and what needs a separate grant.

  • Employee records restricted by HR assignment; salary/payslip fields limited to authorized payroll users. Keep publication separate from payment initiation and bank confirmation; audit sensitive views and edits.

These are FieldPro security requirements and intended permission boundaries. Actual enforcement depends on implementation, company policy and release validation.

Expertise & module responsibilities

Workspaces connected to this role.

Each module shows what it manages, its process, information in and the records it hands off.

People · In development

HR Management

Organize employee information and connect HR work with attendance, leave, payroll and employee self-service.

Module responsibilities & availability

  • Employee RecordsReported Developed

    Maintain permission-controlled employment information.

  • Attendance (Manual / Biometric)Reported Developed

    Record authorized manual attendance and connect supported biometric input.

  • Leave ManagementReported Developed

    Submit, review and track employee leave requests.

  • Department & DesignationReported Developed

    Associate employees with their department, job and reporting context.

  • Employee DocumentsReported Developed

    Store only the employee documents the HR workflow requires.

  • Performance TrackingReported Developed

    Record authorized performance reviews and follow-up.

  • Training & SkillsReported Developed

    Associate employee skills and assigned learning with HR records.

  • Disciplinary RecordsReported Developed

    Restrict sensitive case records to specifically authorized HR staff.

  • Employee PortalReported Developed

    Give employees access to their own permitted information and requests.

  • Role-controlled employee recordsPreviously documented scope

    Retained from the earlier FieldPro scope; release availability is reviewed separately.

  • Department and employment informationPreviously documented scope

    Retained from the earlier FieldPro scope; release availability is reviewed separately.

  • Employee requests and HR reviewPreviously documented scope

    Retained from the earlier FieldPro scope; release availability is reviewed separately.

  • Connections to payroll, directory and assigned trainingPreviously documented scope

    Retained from the earlier FieldPro scope; release availability is reviewed separately.

Process, inputs & handoffs

Process

  • Create employee record
  • Assign department and role
  • Review HR requests
  • Pass approved information to payroll

Information received

  • Employee information
  • Approved HR changes

Records or handoffs produced

  • Employee records
  • HR request decisions

Open full module details →

People · In development

Payroll Management

Explain every pay-run stage clearly, from preparation and approval to publication and confirmed payment status.

Module responsibilities & availability

  • Salary Structure & ComponentsReported Developed

    Configure approved salary components for the employee/pay group.

  • Monthly Payroll ProcessingReported Developed

    Prepare a controlled monthly pay run.

  • Allowances & DeductionsReported Developed

    Apply authorized additions and deductions with traceable inputs.

  • Loan & Advance ManagementReported Developed

    Track approved employee loans and advances in payroll inputs.

  • Tax & Social Security (Country-wise)Reported Developed

    Use configured and maintained country-specific payroll rules.

  • Payroll ReportsReported Developed

    Review permitted pay-run summaries and exceptions.

  • Payslips (PDF / Email)Reported Developed

    Provide employee-specific payslips after publication; email requires setup.

  • Bank Transfer FileReported Developed

    Prepare the required bank format for authorized payment processing.

  • Payroll Approval WorkflowReported Developed

    Keep preparation, approval, publication and payment confirmation distinct.

  • Prepared, approved and published pay-run stagesPreviously documented scope

    Retained from the earlier FieldPro scope; release availability is reviewed separately.

  • Scheduled and initiated payment stagesPreviously documented scope

    Retained from the earlier FieldPro scope; release availability is reviewed separately.

  • Confirmed or failed payment outcomesPreviously documented scope

    Retained from the earlier FieldPro scope; release availability is reviewed separately.

  • Individual payslips visible only to the employee and authorized payroll staffPreviously documented scope

    Retained from the earlier FieldPro scope; release availability is reviewed separately.

Process, inputs & handoffs

Process

  • Prepare payroll
  • Approve pay run
  • Publish employee payslips
  • Schedule and initiate payment
  • Record confirmed or failed outcome

Information received

  • Approved employee and payroll information
  • Authorized payment instructions

Records or handoffs produced

  • Published payslips
  • Payment status notifications

Open full module details →

People · Planned expansion

Employee Self-Service

Give employees a clear place to view their own information, request leave and receive published payslips.

Module responsibilities & availability

  • Own-record visibilityPlanned expansion
  • Leave requests and HR reviewPlanned expansion
  • Payslips after payroll publicationPlanned expansion
  • Personal notifications and assigned documentsPlanned expansion
Process, inputs & handoffs

Process

  • Open own record
  • Submit a request
  • Receive authorized decision
  • View published information

Information received

  • Employee request
  • Published HR or payroll record

Records or handoffs produced

  • Request status
  • Personal employee information

Open full module details →

Administration · In development

Branch Management

Connect each branch, its manager, supervisors and departments to the company workspace with clearly assigned access.

Module responsibilities & availability

  • Branch directory and company-to-branch structureIn development
  • Branch Manager and Supervisor assignments with explicit responsibilitiesIn development
  • Branch-scoped HR, CNC, Accounts, Warehouse and Transport workspacesIn development
  • Sales teams, order bookers and assigned riders connected to their branchIn development
  • Branch-level workflow visibility and authorized exception escalationIn development
  • Company-wide oversight only for users assigned the relevant cross-branch rightsIn development
Process, inputs & handoffs

Process

  • Define the company and its branches
  • Assign the Branch Manager, supervisors and department teams
  • Set record visibility and approval rights for each branch
  • Follow orders, stock, dispatch and delivery within the assigned scope
  • Escalate exceptions and review authorized branch summaries

Information received

  • Company and branch structure
  • Employee and department assignments
  • Configured access and approval policies
  • Branch orders, stock and delivery records

Records or handoffs produced

  • Branch workspace and responsibility map
  • Department handoffs with branch context
  • Authorized branch summaries and exception queues

Open full module details →

Control · In development

Document Center

Keep business documents, templates, versions and approvals inside the departments and workflows that require them.

Module responsibilities & availability

  • Department-wise Document StorageReported Partial

    Limit document categories and access to the departments that need them.

  • Upload, View, DownloadReported Partial

    Use authorized file handling for the linked business record.

  • Print / Save as PDFReported Partial

    Provide a print/PDF option where the specific document type supports it.

  • Document TemplatesReported Partial

    Enable the right templates for the relevant department and workflow.

  • Version HistoryReported Partial

    Retain the document version associated with an approval or change.

  • Document Approval WorkflowReported Partial

    Route the chosen version to assigned reviewers.

  • Audit TrailReported Partial

    Track sensitive document access and lifecycle actions.

  • Search & FiltersReported Partial

    Find authorized files by their record and metadata.

  • CSV ExportReported Partial

    Export permitted document-list metadata when the workflow requires it.

  • Integration with All ModulesReported Partial

    Attach supported documents contextually; no universal document menu or format grant.

  • Connected Office Mail file governanceRelated source scope · full document integration pending

    Private Office Mail attachment storage, hold/review and recovery workflows are documented in their own modules. They do not implement versioning or governance for every Document Center record.

Process, inputs & handoffs

Process

  • Open the linked business workflow
  • Choose an allowed document type
  • Upload or prepare the relevant version
  • Route required approval
  • Retain permitted access and export history

Information received

  • Business-record context
  • Allowed template/file type
  • Department permission

Records or handoffs produced

  • Versioned document
  • Approval and access history
  • Context-appropriate print or export

Open full module details →

Platform · In development

Mobile & API Access

Explain role-based mobile work, manager approvals, notifications and the roadmap for supported API/provider connections.

Module responsibilities & availability

  • Responsive Web DesignReported Planned

    Adapt authorized workspaces to supported screen sizes.

  • Mobile-friendly InterfaceReported Planned

    Prioritize tasks and forms relevant to mobile users.

  • Employee Self Service (ESS)Reported Planned

    Provide employee-specific requests and published information.

  • Manager ApprovalsReported Planned

    Expose only assigned approval work with applicable limits.

  • Real-time NotificationsReported Planned

    Plan configured delivery channels and permission-aware routing.

  • API Integration (Future)Reported Planned

    Publish supported authorized integration interfaces as they are implemented.

  • Third-party Services (Shipping, Customs)Reported Planned

    Connect authorized providers and retain source/update context.

  • Email / WhatsApp AlertsReported Planned

    Deliver configured business messages through approved providers.

  • Mobile App (Roadmap)Reported Planned

    Build and release role applications separately for their target platforms.

  • Field Operations SupportReported Planned

    Connect assigned rider, sales, collection and supervisor tasks.

Process, inputs & handoffs

Process

  • Sign in and select authorized company
  • Open the assigned role workflow
  • Submit the permitted action
  • Receive configured status updates
  • Sync or integrate through supported interfaces

Information received

  • Authorized session
  • Assigned workflow
  • Configured device/provider connection

Records or handoffs produced

  • Role-specific mobile action
  • Notification state
  • Supported integration handoff

Open full module details →

Role permissions and assigned module responsibilities are set by the company.
Start with your business

Map your teams.
Connect your workflow.

Explore the departments and handoffs that match your operation, then prepare a product enquiry around your company structure.

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