Administration · In development
Coordinate office records and requests, with clear ownership between the company and its departments.
Module responsibilities & availability
Company and branch administration scopeIn development
Previously documented product scope; release availability is assessed separately.
Assigned department responsibilitiesIn development
Previously documented product scope; release availability is assessed separately.
Requests routed to the appropriate ownerIn development
Previously documented product scope; release availability is assessed separately.
Links to visitors, resources and the employee directoryIn development
Previously documented product scope; release availability is assessed separately.
Office department membership and mail routingSource present · live validation pending
Company administrators can manage internal-mail departments and active members. Only permitted members can send department mail.
Internal office inbox and attachment coordinationSource present · live validation pending
Direct and department messages, private attachments and personal notifications connect to the dedicated Office Mail workspace.
Process, inputs & handoffs
Process
- Receive office request
- Identify responsible department
- Route for action
- Follow up on outcome
Information received
- Office requests
- Branch and department information
Records or handoffs produced
- Assigned requests
- Administrative follow-up
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People · Planned expansion
Help staff find the right colleague by department, active status and extension, while keeping private HR details separate.
Module responsibilities & availability
Department and active-status searchPlanned expansion
Company-specific extension informationPlanned expansion
Directory links for chat, meetings and intercomPlanned expansion
Sensitive HR fields excluded from general directory viewsPlanned expansion
Process, inputs & handoffs
Process
- Search colleague
- Check department or extension
- Choose an authorized contact channel
- Start the conversation
Information received
- Authorized directory fields
- IT-managed extensions
Records or handoffs produced
- Searchable staff directory
- Contact context
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Workplace · Planned expansion
Coordinate room, asset and resource reservations with availability checks and approval rules.
Module responsibilities & availability
Reservation requestsPlanned expansion
Double-booking preventionPlanned expansion
Cancellation and approval handlingPlanned expansion
Time-zone-aware scheduling directionPlanned expansion
Process, inputs & handoffs
Process
- Select resource
- Check availability
- Request or approve reservation
- Use or cancel booking
Information received
- Resource and time request
- Availability information
Records or handoffs produced
- Reservation record
- Updated availability
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Administration · In development
Connect each branch, its manager, supervisors and departments to the company workspace with clearly assigned access.
Module responsibilities & availability
Branch directory and company-to-branch structureIn development
Branch Manager and Supervisor assignments with explicit responsibilitiesIn development
Branch-scoped HR, CNC, Accounts, Warehouse and Transport workspacesIn development
Sales teams, order bookers and assigned riders connected to their branchIn development
Branch-level workflow visibility and authorized exception escalationIn development
Company-wide oversight only for users assigned the relevant cross-branch rightsIn development
Process, inputs & handoffs
Process
- Define the company and its branches
- Assign the Branch Manager, supervisors and department teams
- Set record visibility and approval rights for each branch
- Follow orders, stock, dispatch and delivery within the assigned scope
- Escalate exceptions and review authorized branch summaries
Information received
- Company and branch structure
- Employee and department assignments
- Configured access and approval policies
- Branch orders, stock and delivery records
Records or handoffs produced
- Branch workspace and responsibility map
- Department handoffs with branch context
- Authorized branch summaries and exception queues
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Administration · Planned expansion
Let the Customer Super Admin manage each company identity separately: logo, business name, contacts and company-specific email setup.
Module responsibilities & availability
Per-company logo, name and contactsPlanned / scope agreed
Customer Super Admin manages the identity for each company separately; completed implementation is not established here.
Company email identityPlanned / integration required
Use company-specific incoming/outgoing identity and the authorized company-mail setup.
Company isolation and auditPlanned / security requirement
Authorize branding changes for the selected company, maintain change history and clear stale context when switching companies.
Process, inputs & handoffs
Process
- Select a company in the authorized portfolio
- Edit that company branding and contact details
- Validate access and submit the change
- Record the authorized update
- Apply the selected company context to its workspace
Information received
- Authorized company portfolio
- Company logo, business name and contacts
- Assigned branding/email administration rights
Records or handoffs produced
- Separate company brand profiles
- Company-context workspace identity
- Authorized branding-change history
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Control · In development
Keep business documents, templates, versions and approvals inside the departments and workflows that require them.
Module responsibilities & availability
Department-wise Document StorageReported Partial
Limit document categories and access to the departments that need them.
Upload, View, DownloadReported Partial
Use authorized file handling for the linked business record.
Print / Save as PDFReported Partial
Provide a print/PDF option where the specific document type supports it.
Document TemplatesReported Partial
Enable the right templates for the relevant department and workflow.
Version HistoryReported Partial
Retain the document version associated with an approval or change.
Document Approval WorkflowReported Partial
Route the chosen version to assigned reviewers.
Audit TrailReported Partial
Track sensitive document access and lifecycle actions.
Search & FiltersReported Partial
Find authorized files by their record and metadata.
CSV ExportReported Partial
Export permitted document-list metadata when the workflow requires it.
Integration with All ModulesReported Partial
Attach supported documents contextually; no universal document menu or format grant.
Connected Office Mail file governanceRelated source scope · full document integration pending
Private Office Mail attachment storage, hold/review and recovery workflows are documented in their own modules. They do not implement versioning or governance for every Document Center record.
Process, inputs & handoffs
Process
- Open the linked business workflow
- Choose an allowed document type
- Upload or prepare the relevant version
- Route required approval
- Retain permitted access and export history
Information received
- Business-record context
- Allowed template/file type
- Department permission
Records or handoffs produced
- Versioned document
- Approval and access history
- Context-appropriate print or export
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Workplace · Source present · live validation pending
Give employees an internal company inbox for direct and department messages, with controlled attachments and personal read status.
Module responsibilities & availability
Employee inbox and sent messagesSource present · live validation pending
Company-scoped employee-to-employee messages, message detail, sent history and personal archive are present in source. Recipients are company users, not public email addresses.
Department message routingSource present · live validation pending
An active department member can send to up to 100 other active members. Department delivery is recorded as one database transaction.
Personal notifications and read statusSource present · live validation pending
Internal notices identify new messages and uploaded attachments. Users can mark only their own notices read; this does not establish mobile push delivery.
Private attachment upload and downloadSource present · live validation pending
Sender upload supports PDF, PNG, JPEG and plain text up to 5 MiB. Private storage, randomized keys, SHA-256 checks and authorized downloads are in source.
Attachment lifecycle controlsSource present · live validation pending
Retention previews, legal holds, configured company quotas and independent cleanup review connect to the dedicated governance workspace.
Separate from public domain emailSource present · live validation pending
Office Mail stays inside the company database. It does not use SMTP/IMAP or create a company-domain mailbox.
Process, inputs & handoffs
Process
- Choose a colleague or permitted department
- Write the internal message
- Attach an allowed file using private storage
- Recipient opens the inbox and reviews the notice
- Archive personal messages or route follow-up
Information received
- Authenticated company user
- Recipient or department membership
- Subject and message
- Optional permitted attachment
Records or handoffs produced
- Internal message and recipient records
- Read/archive state
- Attachment checksum and private metadata
- In-app notice and audit record
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Workplace · Source present · live validation pending
Organize company chat in member-controlled threads, with incremental message polling and personal read cursors.
Module responsibilities & availability
Company-scoped chat threadsSource present · live validation pending
Thread creation, membership checks and text message records are present in the cumulative communications source.
Member-only message accessSource present · live validation pending
Thread participation and company identity determine which messages an authenticated user can access.
Incremental pollingSource present · live validation pending
Fetch up to 100 messages newer than the caller cursor from threads they belong to. Polling is distinct from WebSockets or background push.
Monotonic read cursorSource present · live validation pending
A thread member can advance their own read position. This is not a delivery confirmation or a read receipt for every participant.
Realtime media and pushIntegration required
Realtime push, voice/video transport and mobile background delivery require separate infrastructure and validation.
Process, inputs & handoffs
Process
- Create or join an authorized thread
- Send a text message
- Poll for newer member-visible messages
- Advance personal read position
Information received
- Authenticated company identity
- Thread membership
- Text message and cursor
Records or handoffs produced
- Thread message history
- Incremental results
- Personal read position
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Control · Source present · live validation pending
Control the lifecycle of Office Mail attachments through private storage, retention review, legal holds and company storage limits.
Module responsibilities & availability
Company storage monitoringSource present · live validation pending
Review attachment usage and recovery-reference inventory inside the authorized company.
Retention policy and safe previewSource present · live validation pending
Configure no expiry or a 30–3650 day retention period and inspect bounded expiration candidates without deleting files.
Legal hold and releaseSource present · live validation pending
Record a reason for legal hold and authorized release. Held attachments are excluded from cleanup previews and approval.
Configured company quotasSource present · live validation pending
Quota checks use a locked company record during uploads. Companies without a configured quota remain unlimited.
Two-person cleanup reviewSource present · live validation pending
A requester cannot approve their own cleanup request. Approval records a review only; it does not delete a file.
Recovery-reference inventorySource present · live validation pending
Record backup references and connect them to independent backup verification. A reference alone does not prove a recoverable backup.
Private-file integritySource present · live validation pending
Allowed uploads and downloads use company checks, randomized storage keys and SHA-256 verification.
Cleanup enforcement and malware scanningPending implementation / validation
The cleanup worker remains preview-only. Destructive cleanup and actual antivirus/content scanning are not implemented.
Process, inputs & handoffs
Process
- Upload into private storage
- Monitor company usage
- Preview retention candidates
- Check legal holds
- Request independent cleanup review
- Verify backup and recovery separately
Information received
- Office Mail attachment metadata
- Retention policy and optional quota
- Legal hold reason
- Independent review decision
Records or handoffs produced
- Usage and candidate reports
- Hold and review history
- Backup-reference inventory
- No deletion from review alone
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Role permissions and assigned module responsibilities are set by the company.
