Purpose & responsibilities
Office administration and assigned company or branch services.
Application / Office
Office Admin App
Office administration and assigned company or branch services.
Open Office Admin App now.
Sign in with your company account to open the Office Admin workspace. Install FieldPro on your phone for check-ins, notifications and offline use.
- Android — Chrome → Install app
- iPhone — Safari → Share → Add to Home Screen
- Windows & Mac — install icon in the address bar
Each person only sees the records their company, branch and role allow.
Browse all applications →Connected application capabilities.
Office Administration
Coordinate office records and requests, with clear ownership between the company and its departments.
Explore module →Available
Company Portfolio & Branding
Let the Customer Super Admin manage each company identity separately: logo, business name, contacts and company-specific email setup.
Explore module →AvailableDocument Center
Keep business documents, templates, versions and approvals inside the departments and workflows that require them.
Explore module →Available
Internal Office Mail
Give employees an internal company inbox for direct and department messages, with controlled attachments and personal read status.
Explore module →Available
Internal Messenger
Organize company chat in member-controlled threads, with incremental message polling and personal read cursors.
Explore module →Available
Attachment Governance & Storage
Control the lifecycle of Office Mail attachments through private storage, retention review, legal holds and company storage limits.
Explore module →AvailableFeatures inside this application workspace.
Capabilities remain subject to assigned rights.
Office Administration
- Company and branch administration scopeAvailable
- Assigned department responsibilitiesAvailable
- Requests routed to the appropriate ownerAvailable
- Links to visitors, resources and the employee directoryAvailable
- Office department membership and mail routingAvailable
Company administrators can manage internal-mail departments and active members. Only permitted members can send department mail.
- Internal office inbox and attachment coordinationAvailable
Direct and department messages, private attachments and personal notifications connect to the dedicated Office Mail workspace.
Company Portfolio & Branding
- Per-company logo, name and contactsAvailable
- Company email identityRequires provider setup
Use company-specific incoming/outgoing identity and the authorized company-mail setup.
- Company isolation and auditAvailable
Authorize branding changes for the selected company, maintain change history and clear stale context when switching companies.
Document Center
- Department-wise Document StorageAvailable
Limit document categories and access to the departments that need them.
- Upload, View, DownloadAvailable
Use authorized file handling for the linked business record.
- Print / Save as PDFAvailable
Provide a print/PDF option where the specific document type supports it.
- Document TemplatesAvailable
Enable the right templates for the relevant department and workflow.
- Version HistoryAvailable
Retain the document version associated with an approval or change.
- Document Approval WorkflowAvailable
Route the chosen version to assigned reviewers.
- Audit TrailAvailable
Track sensitive document access and lifecycle actions.
- Search & FiltersAvailable
Find authorized files by their record and metadata.
- CSV ExportAvailable
Export permitted document-list metadata when the workflow requires it.
- Integration with All ModulesAvailable
Attach supported documents contextually; no universal document menu or format grant.
- Connected Office Mail file governanceAvailable
Private Office Mail attachment storage, hold/review and recovery workflows are documented in their own modules. They do not implement versioning or governance for every Document Center record.
Internal Office Mail
- Employee inbox and sent messagesAvailable
Recipients are company users, not public email addresses.
- Department message routingAvailable
An active department member can send to up to 100 other active members. Department delivery is recorded as one database transaction.
- Personal notifications and read statusAvailable
Internal notices identify new messages and uploaded attachments.
- Private attachment upload and downloadAvailable
Sender upload supports PDF, PNG, JPEG and plain text up to 5 MiB.
- Attachment lifecycle controlsAvailable
Retention previews, legal holds, configured company quotas and independent cleanup review connect to the dedicated governance workspace.
- Separate from public domain emailAvailable
Office Mail stays inside the company database. It does not use SMTP/IMAP or create a company-domain mailbox.
Internal Messenger
- Company-scoped chat threadsAvailable
- Member-only message accessAvailable
Thread participation and company identity determine which messages an authenticated user can access.
- Incremental pollingAvailable
Fetch up to 100 messages newer than the caller cursor from threads they belong to. Polling is distinct from WebSockets or background push.
- Monotonic read cursorAvailable
A thread member can advance their own read position. This is not a delivery confirmation or a read receipt for every participant.
- Realtime media and pushRequires provider setup
Realtime push, voice/video transport and mobile background delivery require separate infrastructure and validation.
Attachment Governance & Storage
- Company storage monitoringAvailable
Review attachment usage and recovery-reference inventory inside the authorized company.
- Retention policy and safe previewAvailable
Configure no expiry or a 30–3650 day retention period and inspect bounded expiration candidates without deleting files.
- Legal hold and releaseAvailable
Record a reason for legal hold and authorized release. Held attachments are excluded from cleanup previews and approval.
- Configured company quotasAvailable
Quota checks use a locked company record during uploads. Companies without a configured quota remain unlimited.
- Two-person cleanup reviewAvailable
A requester cannot approve their own cleanup request. Approval records a review only; it does not delete a file.
- Recovery-reference inventoryAvailable
Record backup references and connect them to independent backup verification. A reference alone does not prove a recoverable backup.
- Private-file integrityAvailable
Allowed uploads and downloads use company checks, randomized storage keys and SHA-256 verification.
- Cleanup enforcement and malware scanningComing soon
The cleanup worker remains preview-only. Destructive cleanup and actual antivirus/content scanning are not implemented.
