Accounts Department

Organize the company ledger accounts and their authorized use.

Record and review source-linked accounting entries.

Track supplier obligations and customer balances.

Maintain authorized bank-account and reconciliation context.

Review payment/receipt records with controlled accounting posting.

Apply configured currencies, rates and accounting treatment.

Produce reports that reconcile to the underlying ledger.

Compare permitted budgets and costs within assigned responsibility.

Use configured jurisdiction-specific tax profiles and maintained rules.

Reconcile business handoffs before treating integration as complete.

Configure approved salary components for the employee/pay group.

Prepare a controlled monthly pay run.

Apply authorized additions and deductions with traceable inputs.

Track approved employee loans and advances in payroll inputs.

Use configured and maintained country-specific payroll rules.

Review permitted pay-run summaries and exceptions.

Provide employee-specific payslips after publication; email requires setup.

Prepare the required bank format for authorized payment processing.

Keep preparation, approval, publication and payment confirmation distinct.

Maintain authorized suppliers and purchasing context.

Route an internal buying request to the responsible approver.

Issue authorized orders against approved procurement needs.

Link received quantities to purchase and warehouse records.

Send supplier invoices through assigned finance review.

Track the stock and accounting effects of an authorized return.

Apply company-specific procurement approval responsibilities.

Review permitted supplier, order and purchasing summaries.

Reconcile order, receipt and supplier-finance handoffs.

Track LC terms, documents and authorized finance responsibilities.

Link collection documents and required banking workflow states.

Record guarantee terms, validity and transaction references.

Track approved advances and their accounting allocation.

Follow reported remittance progress and confirmation references.

Review required LC documents against the applicable transaction.

Record authorized charges and their supporting references.

Allocate verified finance costs through the configured costing method.

Reconcile finance transactions with authorized ledger posting.

Calculate product cost using the applicable local/import workflow.

Capture eligible shipment charge components.

Use the verified duty/tax records relevant to the goods.

Use the chosen rate/date and retain conversion context.

Combine authorized product and shipment costs.

Compare estimates with verified actual charges.

Apply the configured allocation basis to shipment items.

Review margin information from reconciled cost and sales records.

Link procurement, cost allocation and accounting references.

Present summaries only within the viewer’s authorized scope.

Review operational source-linked summaries and exceptions.

Reconcile finance summaries to the underlying ledger.

Review configured trade movement and transaction summaries.

Follow available milestone and carrier-status information.

Review open balances, due dates and recorded follow-up.

Analyze permitted sales and reconciled cost information.

Apply permitted report fields, scope and saved filters.

Enable the format suitable for the particular authorized report.

Summarize defined metrics with traceable source records.

Thirty-day department notice and escalation summaries distinguish generated notices from confirmed external delivery.

Seven-day worker run/failure trends summarize global operational telemetry without exposing other tenants’ approval records.

Health incidents can be manually mapped to a company department. Department counts and the separate 30-day reviewer decision summary have explicit windows and overlap limits.

Limit document categories and access to the departments that need them.

Use authorized file handling for the linked business record.

Provide a print/PDF option where the specific document type supports it.

Enable the right templates for the relevant department and workflow.

Retain the document version associated with an approval or change.

Route the chosen version to assigned reviewers.

Track sensitive document access and lifecycle actions.

Find authorized files by their record and metadata.

Export permitted document-list metadata when the workflow requires it.

Attach supported documents contextually; no universal document menu or format grant.

Private Office Mail attachment storage, hold/review and recovery workflows are documented in their own modules. They do not implement versioning or governance for every Document Center record.

Recipients are company users, not public email addresses.

An active department member can send to up to 100 other active members. Department delivery is recorded as one database transaction.

Internal notices identify new messages and uploaded attachments.

Sender upload supports PDF, PNG, JPEG and plain text up to 5 MiB.

Retention previews, legal holds, configured company quotas and independent cleanup review connect to the dedicated governance workspace.

Office Mail stays inside the company database. It does not use SMTP/IMAP or create a company-domain mailbox.

Thread participation and company identity determine which messages an authenticated user can access.

Fetch up to 100 messages newer than the caller cursor from threads they belong to. Polling is distinct from WebSockets or background push.

A thread member can advance their own read position. This is not a delivery confirmation or a read receipt for every participant.

Realtime push, voice/video transport and mobile background delivery require separate infrastructure and validation.